Analyzing your audience and the purpose of your message is the key to successful business writing. As well as helping you decide what content and how much detail to include, it helps you apply the right tone in your writing.
To write effective and appropriate business messages, you need to identify the purpose of your writing. Taking a few minutes to define your purpose can dramatically improve your writing.
The purpose of informative writing is to transfer information to the reader. To make informative writing effective, you should explain your reason for writing at the start.
The purpose of responsive writing is to provide a response to previous communication. For responsive writing to be effective, it must be prompt and courteous, exact, sincere, and brief.
The purpose of persuasive writing is to motivate the reader to support an idea or take action. To make persuasive writing effective, you should ensure it attracts attention, stimulates interest, and maintains focus.